Corporate Secretary / Manager Legal

Type aanvraag:Werving en Selectie
Functie:Corporate Secretary / Manager Legal
Referentie nummer:# 3643

Job purpose:
The role of Corporate Secretary & Manager Legal is a pivotal one in the organizations' fast paced, dynamic and exciting business environment. While in-depth corporate law experience is essential the position will also hold the Corporate Secretary function, the combined responsibility in this role means that you will be the key consultant and trusted advisor to the Supervisory Board and its committees, and work closely with senior Management. From this position, you need to ensure compliance with applicable laws and regulation in the different territories in which the group of companies has operations with respect to Supervisory Board governance as well as facilitate, organize, and prepare the Supervisory Board meetings and annual General Meeting, as well as all corporate housekeeping matters across the Group.


Corporate Secretary:

  • Provides corporate secretarial duties at Board and Committee Meetings and executes all functions relating to the conduct of such meetings including:
  • Ensuring good and timely information flows within the board and its committees and between senior management and non-executive directors, as well as facilitating induction and assisting with professional development as required;
  • Register of members, directors, organising board and committee meetings, preparing agendas and taking minutes, collaborating with the Management to prepare Board notes for consideration;
  • Communicating as and when appropriate approvals, policies, decisions, directives of the Board to the Management Team and ensure timely updating relevant parties on assigned actions
  • Ensures that the Board members have access to the proper advice and resources for the discharge of their duties;
  • Liaise with internal stakeholders to ensure clear communication and collaboration relating to legal and corporate secretarial tasks;
  • Ensures all matters relating to the companies’ corporate governance and statutory obligations are met timely and are up to date;
  • Ensure that appropriate Directors and Officers insurance cover is arranged for directors;
  • Support Board succession planning by advising of term ending periods etc.;
  • Help develop and support the Board’s performance evaluations which are tailored to the Company’s particular needs;
  • Arrange for proposed new members of the Board to be approved by the relevant regulators prior to their appointment and commencement of duties and notify relevant regulators of changes to the Board and executive management, as applicable, in a timely manner;
  • Maintain appropriate records of all corporate documents for the Company.

Legal Counsel:

  • Provides advice to the Management & Supervisory Board (including it’s committees), senior management on all legal matters;
  • Leads or participates in consultation and negotiations with external parties;
  • Liaises with external legal counsel;
  • Develops and documents best practices as it relates to liquidation matters and other resolution strategies;
  • Develops and oversees the data protection function including management of the framework for the organisation’s records management, vital records, and archival systems;
  • Reviewing, drafting, and negotiating a variety of contracts (including NDA’s);
  • Minimise exposure to legal risk, including the identification, management and reporting of activities or transactions that could expose the company to material legal risks;
  • Provide direction, leadership, and advice in relation to legal matters for cross functional projects, product introductions and strategic and business initiatives.

Staff Development:

  • Manages and coach the employees reporting into this role (2-3 fte)
  • In collaboration with the Chief GRC, gives input to the budgetary estimates for the department.

Kennis en vaardigheden

Minimum Qualifications and Experience:

  • Law Degree from a recognized institution.
  • 5 – 7 years’ experience as a Legal Counsel/ Corporate Secretary with experience in corporate, law and/or commercial law.
  • Experience within insurance, financial or trust industry.
  • Corporate Secretarial experience.

Knowledge, Skills and Ability:

  • Ability to communicate effectively both orally and in writing in English.
  • Ability to operate both autonomously to drive results, as well as to work effectively as part of a team and a strong drive to work in a fast-paced environment.
  • Excellent organisational skills.
  • Ability to work under tight timelines/Manage high paced and diverse workflow.
  • Proven problem-solving skills that demonstrate ability to critically evaluate and analyse issues.
  • and recommend well thought-out and/or creative solutions.
  • The ability and desire to take on multiple projects, effectively prioritize each project, and balance thoughtful decision making with careful and timely execution.

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